Quick answer
First create a season with its dates, then add a team to it. Set the colour, category, places, timetable, coaches and suggested fee to organise its activities.
In Clybo’, teams belong to a season. This relationship lets you keep a history and prepare the next year without mixing athletes, timetables or fees.
Before you start
Decide the season’s start and end dates. To complete the team, it will also help to have:
- The name and sports category.
- A recognisable colour, capacity and category.
- The usual venue and timetable.
- Coaches already added under Staff.
- A fee, if you want to suggest one by default.
Step by step
1. Create the season
Open Teams, open the Seasons menu and select New season. Enter the name, start date and end date.
Mark the season as active if it is the one you are using now. Only one season should represent the club’s current period of activity.
2. Start a team
With the season selected, choose New team. Add a recognisable name, such as “Junior A”, and a category if the club uses one.
3. Choose the team’s colour
Select one of the six suggested colours or select + to open the custom colour picker. Choose shades that distinguish the team in calendars and lists; Clybo’ adjusts the text to preserve contrast.
4. Set places and a fee
Enable the places limit if you need to control capacity, then enter the maximum number of athletes.
You can choose a default fee. Clybo’ will suggest it when you enrol athletes in this team, but you can change it for each enrolment.
5. Add a venue and timetable
Enter the usual venue and create training slots with a day, start time and end time.
You can add up to 14 slots. Make sure each end time is later than its start time.
6. Link the coaching team
Select Link coach, find someone in Staff and add them to the team. If there are several, mark who is the head coach.
7. Save the team
Select Create team and check its card in the list. From its profile, you can add athletes, adjust timetables or change coaches.
If something goes wrong
- New team is disabled: create or select a season first.
- A coach does not appear: add them under Staff first and check that they have a coaching role.
- You cannot choose a fee: create one under Fees or use Create first fee in the form itself.
- The custom colour is hard to distinguish: choose one with more contrast against the cards and calendar.
- A timetable is rejected: use valid times and set the end time after the start time.
- The team is full: increase the places limit or move athletes before accepting new enrolments.
Next step
Set the price with Create the club’s first fee and open enrolments with Create and publish your first form.